CACHET AGENY LIMITED - PRIVACY POLICY
At Cachet Agency Limited, we value your privacy and are committed to protecting your personal information, and this applies if you are a candidate or a client, making a general enquiry or using our website. This privacy policy outlines the types of personal data we collect and how we ensure the security of your information in accordance with the General Data Protection Regulations (GDPR).
The data we collect about you
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:
Identity Data includes first name, maiden name, last name, username or similar identifier, marital status, title, citizenship & country of residence, date of birth, gender, signatures, National Insurance number, languages spoken and nationality & immigration status and photographic identification data.
Contact Data including home address, email address and telephone numbers.
Employment Data includes employment and job application details such as employment history, positions sought, qualifications and equality monitoring information.
CV/Resumes including CV/resume, work history, information about skills, experience and educational background and other relevant information (such as interview notes and personal data included in the cover letter or as part of the application process), details in references from third parties.
Compensation and Benefits Data includes current compensation and benefits including current bonuses, recurring payments and benefits.
Usage Data includes information about how you use our website and services.
Marketing and Communications Data includes your preferences in receiving marketing from us and our third parties and your communication preferences.
How we obtain personal information and why we have it
How we collect information
We use different methods to collect data from and about you including:
In the process of carrying out work with you where we will in almost all instances act as a controller.
When we communicate with you by email or other electronic correspondence, by telephone or using video conferencing software. You may give us your Identity, Contact, Employment, CV/Resumes and other Recruitment, Compensation and Benefits and Financial Data by filling in forms or by corresponding with us by post, phone, email or otherwise.
Networking (for example, at in-person or virtual events).
We also collect data from and about you via our website:
Through your actions (for example, when submitting a CV, filling in forms, and when completing a job application).
Through automated technologies or interactions. As you interact with our website, we will automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using cookies and other similar technologies. Please see our cookie policy for more information.
Through third parties or publicly available sources. We will receive personal data about you from various third parties and public sources.
Technical Data from analytics providers; advertising networks; and search information providers.
·Contact, Financial and Transaction Data from providers of technical, payment and delivery services.
Identity and Contact Data from data brokers or aggregators.
Identity and Contact Data from publicly available sources.
How we use information
We will only use your personal data when the law allows us to.
Under the UK General Data Protection Regulations, the lawful bases we rely on for processing this information are:
(a) Your consent. You are able to remove your consent at any time. You can do this by contacting us by telephone or email using the contact details at the beginning of this document.
(b) We have a contractual obligation.
(c) We have a legal obligation.
(d) We have a vital interest.
(e) We need it to perform a public task.
(f) We have a legitimate interest.
How we store your personal information
Your information is securely stored. We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
For candidates we will retain your personal data for a period of 5 years to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. If we wish to retain your personal data for longer than this period, we will notify you to gain consent.
To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements
Processing and use of your personal information
We process information provided that will best enable the search and recruitment process.
This data is refined and retained for:
Specific candidate searches for contractual vacancies listed and advised on by our clients
Identifying and matching a CV/resume for contractual open roles that we are working on for the best suitability for a position
Direct communication via email or phone on an opportunity that we feel is relevant for you
Speculative introduction to clients for a contractual opportunities agreed by a client by sending your CV/ resume which we would have spoken and had your consent to do so
Providing any information you might be enquiring on
Verifying reference checks you have provided
If requested by regulatory or law enforcement agencies, we may need to release personal information
Client maintenance for up-to-date addresses and emails
We only will only disclose or introduce your profile/ information to a client or third party without your consent.
Your data protection rights
Under data protection law, you have rights including:
Your right of access - You have the right to ask us for copies of your personal information.
Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing - You have the right to object to the processing of your personal information in certain circumstances.
Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
Your right to withdraw your consent – as mentioned above, you are able to withdraw your consent to us processing your personal data at any time and can do this by contacting us by email to marcus@cachetagency.com.
You are not required to pay any charge for exercising your rights stated above. If you make a request, we have one month to respond to you.
CACHET AGENY LIMITED- COOKIE POLICY
When you use our site, we and third-party organisations may collect information by using ‘cookies’ and other technologies (for simplicity we refer to all such technologies as ‘cookies’).
When visiting our site or creating an account or providing your information, you agree to us and third-party organisations using cookies in line with your cookie settings. You can change your preferences at any time. For information about how your personal information is used please see our Privacy Policy.
What Are Cookies?
A cookie is a small text file—containing small amounts of information— that passes to your computer through your web browser so that the website can remember who you are.
The length of time a cookie will stay on your computer depends on whether it is a persistent or session cookie. Session cookies are temporary cookies that stay on your computer until you leave the website. Persistent cookies stay on your computer after you have finished browsing until they expire or are deleted.
A pixel tag or sometimes called a web beacon is an invisible image with a line of code which is placed within an email message or on a web page. Cookies can either be categorised into First or Third-Party cookies. “First Party Cookies” are cookies that Cachet Agency Limited places on your device whereas “Third Party Cookies” are cookies that another party controls but are placed on your device when you visit our site.
What Are Cookies Used For?
Cookies can be put into one of the following categories: strictly necessary; analytics, functionality and advertising cookies.
Essential Cookies
These cookies are essential to make our website work. They enable you to move around the site and use its features. Necessary services, like the ability to access secure areas, cannot be provided without these cookies.
For example, keeping you logged in during your visit. Without these cookies the site might forget you and you’d have to constantly log back in.
Analytics Cookies
These cookies collect information about how people use our site, such as which pages are most frequently visited, and how people are moving from one link to another. Information collected on our open site is grouped together with information from other people’s use of our site on an aggregated basis. Overall, these cookies provide us with analytical information about how our site is performing and how we can improve it.
Functionality Cookies
These cookies allow us to remember the choices you make and tailor our site to provide enhanced features and content to you. For example, these cookies can be used to remember your user name (but not your password), and they can also be used to remember changes you’ve made to any parts of pages that you can customise.
How to Manage Cookies From This Site
Most browsers will enable you to manage your cookies preferences, e.g., have the browser notify you when you receive a new cookie or use it to disable cookies altogether. If you do decide to disable or delete these altogether some sites won’t work as well as they rely on cookies to provide you with the service you have requested (see Essential Cookies, above)
If you do not wish to allow us and third-party organisations to use cookies within our emails, such as pixel tags, the best way to do this is not to enable images when you view our emails. In other words, only view the plain text of the email.